Finding a Cheap Yet Highly Useful Phone System for Your Organization

Picking a phone system for your business can be done by simply mixing and matching available options. Multiple configurations bring multiple advantages, so get the one that best suits your needs and satisfies your requirements.

For small nonprofits with just one office, POTS phone lines and a low-end phone/PBX combo or IP telephone system is good enough. This is a popular and well-tested solution that requires minimal support and technical know-how. For a four-line system -- likely adequate for six or seven users -- you may pay around $700 for a base unit and cordless handsets, plus $100 monthly for four POTS phone lines ($25 each).

The downside to a physical PBX is its cost for both setup and maintenance. If you are neither knowledgeable or experienced with the system, you have to hire a contractor. If your organization is poised for growth and more staff members, scalability can also be an issue may also run into problems scaling up the system. Using a physical PBX, you can install an expansion card to accommodate additional lines, but the combo phone/PBX solution earlier described can have you getting an entirely new system altogether.

Another alternative is to use a POTS or digital line for every worker, and use commercial phones linked to a virtual PBX. If you have six people working in your office, expect to pay around $270 monthly ($25 for every phone line and $20 for the PBX) plus an upfront cost of around $240 for the phones. This virtual PBX system can handle onsite and remote employees with equal efficiency.

If your organization has geographically widespread offices -- for instance, if you have several stations across the country -- a virtual PBX on VoIP will probably make more sense than POTS lines, and could also save you money on long-distance communications between offices. Before making decisions, speak to local broadband and phone companies. For instance, look specifically for telecommunication company in Dubai. The may have a package that combines digital phone service and a virtual PBX. This could be more expensive, but also more robust in comparison to the two other options. Again, be sure your digital phone lines are independent from the line you're using for the Internet, and that your bandwidth is enough to handle the two.

It is indeed a complicated task to set up an office phone system, especially if your budget is low. While phones are familiar to all of use, as soon as you plan to have more than two employees, you immediately enter a puzzling universe of acronyms and decisions to make. Before deciding on a phone system, consider the size of your organization years from now. That cheap solution that was okay for two employees may be unable to scale up if this number increases significantly.